Privacy Policy
This privacy policy ("Policy") informs you of our practices when handling your Personal Information through the Services (both as defined below). In this Policy, "SessionKeeper", "we" or"us" refers to SessionKeeper LLC, a company registered in Illinois with its registered address located at 7627 Lake Street, Suite 206, #1159,River Forest, IL 60305. We are the data controller under the applicable privacy laws. For the purpose of this Policy, "Personal Information" means any information relating to an identified or identifiable individual. This includes Personal Information you provide or generate when you use: (a) Our SessionKeeper mobile app (the "App");and (b) https://sessionkeeper.ai, and any other dedicated SessionKeeper websites (the "Website")(collectively, the "Services"). When you use the Services, you accept and understand that we collect, process, use, and store your Personal Information as described in this Policy. If you do not agree with this Policy, you must not use any of the Services. If you change your mind in the future you must stop using the Services and you may exercise your rights concerning your Personal Information as set out in this Policy.
1. INFORMATION WE COLLECT
We will collect and use the following Personal Information about you:
Information you provide to us
Registration Information: When you create an account on our Services, you will be asked to provide your name, email, and a password. You may voluntarily add a profile picture. For paid subscription plans, our payment processing partner may also collect your name, billing address, and payment information. Payment information is not shared with us and is maintained by our payment processor.
App Information: When you use the Services, you may provide us with your audio recordings ("Audio Recordings") and any text, images or videos that you upload or provide to us in the context of the Services. Audio
Recordings and Transcriptions: When you use our Services, we collect and process audio recordings of your tabletop role-playing game sessions. We generate transcriptions from these recordings. With your explicit opt-in consent, we may use voiceprint technology for speaker identification in these recordings and transcriptions.
Communication Information: When you contact us, you provide us with your phone number, email, and any other information you choose to provide over such communication, including information about your query.
Information you provide us about others If you choose to collaborate on a campaign with other players or refer us to them, you provide us with the email address and contact information of these individuals. If you provide an Audio Recording, this may contain the Personal Information of third parties. Before you do so, please make sure you have the necessary permissions from other players or third parties before sharing Personal Information or referring them to us.
Information we automatically collect or is generated about you when you use the Services
Usage Information: When you use the Services, you generate information pertaining to your use, including timestamps, such as access, record, share, edit and delete events, app use information, interactions with our team, and transaction records.
Device Information: We assign a unique user identifier ("UUID") to each mobile device that accesses the Services. When you use our Services, you provide information such as your IP address, UUIDs, device IDs, web beacons and other device information (such as carrier type, whether you access our Service from a desktop or mobile platform, device model, brand, web browser and operating system).
Cookies: We use Cookies and other similar technologies ("Cookies") to enhance your experience when using the Service. For more information about our Cookies policy, see HOW WE USE COOKIES AND SIMILAR TECHNOLOGIES below.
Information received from third parties Information we receive from third party platforms: When you connect third party platforms, apps or providers to our Services, or when you register through a third party account, we receive Personal Information that includes your username, profile picture, email address, and any information you choose to upload to such third party platforms ("Platform Information"). Information from platforms our Services relies on: We receive transaction information from our payment processor. Other third parties: We may receive additional information about you, such as demographic or interest attributes from third parties such as data or marketing partners and combine it with other information we have about you. We also collect and use aggregated data such as statistical or demographic data for our purposes. Aggregated data may be derived from your Personal Information but is not Personal Information as this data will not directly or indirectly reveal your identity. However, if we combine or connect aggregated data with your Personal Information so that it can directly or indirectly identify you, we will treat the combined data as Personal Information which will be used in accordance with this Policy.
2. HOW WE USE YOUR PERSONAL INFORMATION
We use your Personal Information to: Set up your account: We use your registration information, device information and information received from third parties (such as your username, email address) in order to set up an account for you to use our Services. We do so in accordance with our contractual and precontractual obligations to you in order to provide you with an account to use the Services. Provide you with the Services: We use your audio recordings, usage information and platform information in order to provide you with the Services. In addition, we use your communication information to facilitate support (e.g. retrieval of a forgotten password). We do so in accordance with our contractual obligations to you in order to provide you with the Services. Improve and monitor the Services: We use information we automatically collect or generate about you when you use the Services, as well as information about your device such as device manufacturer, model and operating system, and the amount of free space on your device, to analyze the use of and improve our Services. We train our proprietary artificial intelligence technology on de-identified audio recordings. We also train our technology on transcriptions to provide more accurate services, which may contain Personal Information. Generate and update campaign-specific knowledge bases: We use transcriptions and audio data to automatically create and maintain detailed knowledge bases for each of your game campaigns. Communicate with you: If you contact us, we will use your contact information to communicate with you and, if applicable, your usage information to support your use of the Services. Send you newsletters about product news or updates that may be of interest to you: We will send you emails with news or updates pertaining to our Services. When doing so, we process your email address, name and may process your usage information. Your consent can be withdrawn at any time by following the unsubscribe mechanism at the bottom of each communication. Prevent fraud, defend SessionKeeper against legal claims or disputes, enforce our terms and to comply with our legal obligations: It is in our legitimate interest to protect our interests by (1) monitoring the use of the Services to detect fraud or any other user behavior which prejudices the integrity of our Services, (2) taking steps to remedy aforementioned fraud and behavior, (3) defending ourselves against legal claims or disputes, and (4) enforcing our terms and policies. When doing so, we will process the Personal Information relevant in such a case, including information you provide us, information we automatically collect about you, and information which is provided to us by third parties.
3. HOW WE USE COOKIES AND SIMILAR TECHNOLOGIES
We and our third party partners use Cookies, pixel tags, and similar technologies to collect information about your browsing activities and to distinguish you from other users of our Services in order to aid your experience and measure and improve our advertising effectiveness. Cookies are small files of letters and numbers that we store on your browser or on your device. They contain information that is transferred to your device. We use Cookies to collect information about your browsing activities and to distinguish you from other users of our Services in order to aid your experience. We use the following types of Cookies and similar technologies:
Strictly necessary Cookies: Some Cookies are strictly necessary to make our Services available to you; for example, to provide login functionality, user authentication and security. We cannot provide you with the Services without this type of Cookie.
Functional Cookies: These are used to recognize you when you return to our Website. This enables us to personalize our content for you and remember your preferences (for example, your choice of language).
Analytical, performance, or advertising Cookies: We also use Cookies and similar technologies for analytics purposes in order to operate, maintain, and improve our Services and measure and improve our advertising effectiveness. We use third party analytics providers, including Google Analytics and Amplitude, to help us understand how users engage with us. We also use third party advertising partners, including Facebook, to deliver ads to you on other sites. Segment uses first-party Cookies to track user interactions which helps show how users use our Service and Website. This information is used to compile reports and to help us improve our Service and Website. Such reports disclose Website trends without identifying individual visitors. You can block Cookies by setting your internet browser to block some or all or Cookies. However, if you use your browser settings to block all Cookies (including strictly necessary Cookies) you may not be able to use our Services.
4. WITH WHOM WE SHARE YOUR PERSONAL INFORMATION
Third party services are not owned or controlled by SessionKeeper and third parties may have their own policies and practices for collection, use and sharing of information. Please refer to third party privacy and security policies for more information before using such services. Third parties include vendors and service providers we rely on the provision of the Services. We share your Personal Information with selected third parties, including: Other users who see your Personal Information (such as your username and email) and any other information you choose to share with them through the Services. Campaign participants: We may share certain information, including transcriptions and knowledge base content, with other participants in your specific game campaigns, as necessary for the functioning of the Service. Cloud service providers who we rely on for compute and data storage, including Firebase and Google Cloud services. Platform support providers who help us manage and monitor the Services. Artificial intelligence service providers that provide backend support for certain SessionKeeper product features, including Google Gemini. Analytics providers who provide analytics, segmentation and mobile measurement services and help us understand our user base. Advertising Partners: We work with third party advertising partners to show you ads that we think may interest you. Providers of integrated third-party programs, apps or platforms. When you connect third party platforms to our Services, you authorize us to share designated information and data created and/or uploaded by you to our servers with these third-party programs on your behalf. Payment processors. These payment processors are responsible for the processing of your Personal Information, and may use your Personal Information for their own purposes in accordance with their privacy policies. Law enforcement agencies, public authorities or other judicial bodies and organizations. We disclose Personal Information if we are legally required to do so, or if we have a good faith belief that such use is reasonably necessary to comply with a legal obligation, process or request; enforce our terms of service and other agreements, policies, and standards, including investigation of any potential violation thereof; detect, prevent or otherwise address security, fraud or technical issues; or protect the rights, property or safety of us, our users, a third party or the public as required or permitted by law (including exchanging information with other companies and organizations for the purposes of fraud protection). Change of corporate ownership: If we are involved in a merger, acquisition, bankruptcy, reorganization, partnership, asset sale or other transaction, we may disclose your Personal Information as part of that transaction.
5. HOW LONG WE STORE YOUR INFORMATION
SessionKeeper stores all Personal Information for as long as necessary to fulfill the purposes set out in this Policy, or for as long as we are required to do so by law or in order to comply with a regulatory obligation. When deleting Personal Information, we will take measures to render such Personal Information irrecoverable or irreproducible, and the electronic files which contain Personal Information will be permanently deleted.
6. YOUR RIGHTS
In certain circumstances you have the following rights in relation to your Personal Information that we hold.
Access. You have the right to access the Personal Information we hold about you, and to receive an explanation of how we use it and who we share it with.
Correction. You have the right to correct any Personal Information we hold about you that is inaccurate or incomplete.
Erasure. You have the right to request for your Personal Information to be erased or deleted.
Object to processing. You have the right to object to our processing of your Personal Information where we are relying on a legitimate interest or if we are processing your Personal Information for direct marketing purposes.
Restrict processing. You have a right in certain circumstances to stop us from processing your Personal Information other than for storage purposes.
Portability. You have the right to receive, in a structured, commonly used and machine-readable format, Personal Information that you have provided to us if we process it on the basis of our contract with you, or with your consent, or to request that we transfer such Personal Information to a third party.
Withdraw consent. You have the right to withdraw any consent you previously applied to us. We will apply your preferences going forward, and this will not affect the lawfulness of processing before your consent was given. Please note that, prior to any response to the exercise of such rights, we will require you to verify your identity. In addition, we may require additional information (for example, why you believe the information we hold about you is inaccurate or incomplete) and may have valid legal reasons to refuse your request. We will inform you if that is the case. For more information on how to exercise your rights, or to exercise your rights, please email support@sessionkeeper.ai.
If you are a California resident, California law affords you certain rights regarding our collection and use of your personal information. To learn more about your California privacy rights, please visit our Privacy Notice for California Residents.
7. CHILDREN
The Service and Website are not targeted at children, and we do not knowingly collect Personal Information from children under the age of13. If you learn that a child has provided us with Personal Information in violation of this Policy, please contact us as indicated below.
8. CONTACT & COMPLAINTS
For inquiries or complaints regarding this Policy, please first contact us at support@sessionkeeper.aiand we will endeavor to deal with your complaint as soon as possible. This is without prejudice to your right to launch a claim with a data protection authority.
9. DATA SECURITY
SessionKeeper maintains and implements physical, administrative, and technical safeguards to protect the confidentiality, integrity, and availability of personal information. However, the transfer of Personal Information through the internet will carry its own inherent risks and we do not guarantee the security of your data transmitted through the internet. You make any such transfer at your own risk. The Website and Service may provide features or links to websites and services provided by third parties. Any information you provide on Apps, third-party websites or services is provided directly to the operators of such websites or services and is subject to their policies governing privacy and security, even if accessed via our Website or in connection with our Service.
10. CROSS-BORDER DATA TRANSFERS
To facilitate our global operations, SessionKeeper may transfer, store and process your operations with our partners and service providers based outside of the country in which you are based. Laws in those countries may differ from the laws applicable to your country of residence. Where we transfer, store and process your Personal Information outside of the EEA or the UK we will ensure that the appropriate safeguards are in place to ensure an adequate level of protection such as through acceding to the Standard Contractual Clauses. Further details regarding the relevant safeguards can be obtained from us on request.
11. CHANGES
Where required, we will update this Policy from time to time. When we do so, we will make it available on this page and indicate the date of the latest revision. Please check this page frequently to see any updates or changes to this Policy.
12. ABOUT US
If you have any questions, comments or concerns about our Privacy Policy, you may contact us by email at support@sessionkeeper.ai attn:Privacy Officer or by mail to: SessionKeeper LLC Attn: Privacy Officer 7627 Lake Street, Suite 206, #1159 River Forest, IL 60305